The Best Phone Systems for Schools

School secretary using VoIP telephone system to make outbound calls

As a school administrator or educator, you know that effective communication is the key to running a successful school. But let’s face it, traditional phone systems just don’t cut it anymore. Remember your old Nokia flip phone?

Your traditional school phone systems are like using a Nokia in an iPhone world—not only are they outdated, but they lack many of the features that schools today need for efficient communication.

But there’s good news. A game-changing communication solution is gaining momentum: VoIP solutions for schools. Let’s dive into what VoIP is and how it could benefit your school.

Why Traditional Phone Systems Aren’t Effective for Schools Anymore

Traditional phone systems worked great when the only thing you had to do with them was make a phone call. But as you know, communication has made giant leaps in the last few decades and families expect much more out of their school communication.

They want emails, texts, and real-time messaging. Traditional phone systems just don’t offer these features and even come with expensive maintenance costs. Instead of helping educators keep up with changing demands, these outdated phone systems are actually holding them back.

That’s why hundreds of schools throughout the U.S. are turning to a system called “VoIP” to help them save hundreds of thousands of dollars and upgrade their communication.

What Is VoIP and How Can It Help Schools?

You might be wondering, “What’s this VoIP thing everyone’s talking about?” VoIP stands for Voice over Internet Protocol, but let’s keep it simple—it’s a technology that lets you make phone calls and have multimedia sessions over the internet. Say goodbye to those clunky copper wires and say hello to the future of communication.

Benefits of VoIP Solutions for Schools

Now that you’ve got the basics down, let’s dive into why VoIP solutions work for schools:

1. Cost Savings

The harsh reality for schools are limited budgets. Schools need to save every penny they can. VoIP systems can help you do just that. Traditional phone systems often come with hefty bills, especially for long-distance calls. 

VoIP, on the other hand, leverages the internet which can reduce the costs of calls significantly. With budget-friendly VoIP plans, you can allocate those savings to other essential educational resources.

2. Easy Scalability & Customization

Schools are dynamic environments, with student numbers and staff changing each year. VoIP solutions are like building blocks—they grow with your school. Adding new phone lines or extensions is a piece of cake, and you can customize your system to fit your specific needs.

Whether it’s setting up direct lines to teachers’ classrooms or creating a dedicated helpline for parents, VoIP gives you the flexibility you need.

3. Flexibility and Mobility—Learning on the Go

In today’s world, staying connected wherever you are is essential. VoIP lets you take your phone system on the go. 

Teachers can use their school extension on their mobile phones to ensure they never miss an important call or message. Plus, administrators can access the system remotely, even during school vacations (even though we know you don’t want to be taking calls over the summer).

4. Improved Connectivity

We’ve all experienced the frustration of a call dropping at a crucial moment. VoIP offers top-notch call quality and reliability—ensuring smooth communication between teachers, staff, parents, and students. VoIP also helps you have crystal-clear video calls which can boost communication and productivity.

How to Budget for a VoIP System

VoIP solutions for schools is an exciting technology advancement. But let’s talk budgeting. Allocating funds for a new phone system might seem daunting. However, with our Technology Action Plan, you’ll know exactly what you need to make VoIP happen.

  1. Assess Your Needs: Conduct a thorough assessment of your school’s communication requirements. Consider the number of phone lines, extensions, and features you need. This will help you choose the right VoIP plan for your school.
  2. Compare Providers: Shop around and compare different VoIP providers to find the best fit for your budget and requirements. Look for special education discounts or bundles that can help you save even more.
  3. Plan for Implementation: Budget for any necessary equipment, installation costs, and training for your staff. Some providers offer free installation and training, so keep an eye out for those deals.

If you’re interested in VoIP solutions for schools but are limited in your budget or unsure how to get this technology for your school, you’ve come to the right place. At ANC Group, we understand the unique challenges faced by schools. We can build a Technology Action Plan that can help you achieve your technology goals. 

Schedule a consultation with one of our team members to learn how we can transform your communication system!