Google Workspace vs Office 365: Which Is Better for Your Classrooms?

Three multiracial school kids using laptops learning

In today’s digitally driven education landscape, the choice of productivity and collaboration tools can significantly impact the teaching and learning experience. Two of the most prominent contenders in this space are Google Workspace and Microsoft Office 365.

These platforms offer a suite of services designed to enhance productivity and streamline collaboration in educational settings. In this blog, we will provide a quick overview of both Google Workspace and Office 365, compare their key features and benefits, and ultimately help you decide which one might be the better fit for your classrooms.

A Quick Look Into Google Workspace

Formerly known as G Suite, Google Workspace is a cloud-based suite of productivity and collaboration tools developed by Google. It includes popular applications like Google Docs, Google Sheets, Google Slides, and Gmail. Google Workspace is known for its simplicity, real-time collaboration features, and seamless integration with other Google services.

A Brief Overview of Microsoft Office 365

Microsoft Office 365, on the other hand, is a comprehensive cloud-based suite of productivity tools offered by Microsoft. It includes well-known applications like Word, Excel, PowerPoint, Outlook, and Teams. Office 365 is revered for its extensive feature set, robust security, and deep integration with Windows-based systems.

Google Workspace vs Office 365

Now, let’s dive into a detailed comparison of these two platforms, focusing on several key aspects that are crucial for educational institutions:

Security and Compliance

Google Workspace: Google places a strong emphasis on security, with data encryption, multi-factor authentication, and advanced threat detection. It also complies with various industry standards and regulations.

Office 365: Microsoft boasts a robust security infrastructure, offering features like data loss prevention, identity and access management, and encryption. Office 365 is also compliant with numerous regulatory frameworks.

Collaboration and Productivity

Google Workspace: Known for its real-time collaboration, Google Workspace allows multiple users to edit documents simultaneously. It offers seamless integration with Google Drive, which makes it easy to share and collaborate on files.

Office 365: Office 365 offers a wide range of productivity tools, including Word, Excel, PowerPoint, and Teams. It excels in document creation and provides a comprehensive suite of applications for various tasks.


Google Workspace: Google Workspace is known for its accessibility features, making it a preferred choice for users with disabilities. It offers features like screen readers, voice typing, and high-contrast themes.

Office 365: Microsoft has made strides in improving accessibility, with features like Immersive Reader and live captions in PowerPoint. However, some users may find Google Workspace more intuitive in this regard.


Google Workspace: Google offers a range of pricing plans, including free options for educational institutions. Paid plans offer additional storage and features.

Office 365: Microsoft provides various pricing tiers for Office 365, with discounts for educational institutions. Depending on the plan, it may offer desktop applications in addition to web-based tools.

The Pros and Cons of Google Workspace

Pros: Real-time collaboration, simplicity, cost-effective, strong mobile apps, and seamless integration with Google services.

Cons: Limited offline functionality, fewer advanced features compared to Office 365, and a learning curve for some users.

The Pros and Cons of Office 365

Pros: Comprehensive suite of applications, powerful desktop versions, advanced features for data management and analysis, and strong security measures.

Cons: Can be more costly than Google Workspace, steeper learning curve for some users, and may require more extensive training.

Google Workspace vs Office 365: Which One Is Better for Your Classroom?

While both Google Workspace and Office 365 have their merits, the choice ultimately depends on your specific educational needs and priorities. However, after working with the K–12 industry for over 20 years, we recommend Office 365 for several reasons:

  • Robust Feature Set: Office 365 offers a wide range of applications and features that cater to the diverse needs of educational institutions. From document creation to data analysis and collaboration, it provides a comprehensive toolkit.
  • Deep Integration: For schools using Windows-based systems, Office 365 integrates seamlessly with existing infrastructure, offering a familiar environment for users.
  • Advanced Security: Microsoft’s commitment to security is well-known. Office 365 provides a robust security framework, which is crucial for safeguarding sensitive student and faculty data.
  • Extensive Support: Office 365 comes with extensive support resources, including training materials and a vast community of users and experts.

Optimize Your Learning Experience With ANC Group

Considering Google Workspace vs Office 365 for your classrooms is a critical decision that should align with your institution’s unique requirements. Both platforms offer powerful tools for education, but the depth and breadth of Office 365, coupled with its advanced security features, make it a compelling choice.

Ready to explore Office 365 for your educational institution? Contact us today to learn how ANC Group can assist you in deploying and optimizing this versatile platform, ensuring a productive and secure learning environment for your students and staff.